Financial Aid


Student Employment

Explore different student employment options at ACPHS

Almost one third of students participate in student employment at ACPHS in some capacity. This includes positions as student office assistants, peer tutors, resident assistants, or participating with faculty in grant research.

The employment opportunities on campus are broken down into following categories:

FEDERAL WORK STUDY (FWS) POSITIONS

FWS positions compose the majority of the employment opportunities on campus and encompass all of the off-campus community service positions. To be considered for FWS, a student must have filed a valid FAFSA for the current academic year and show financial need. Students who have been awarded a FWS grant are notified in their financial aid package. Students who have not been awarded a FWS grant, but are interested in finding out if they may be eligible, can contact the Office of Financial Aid for more information or email student-employment@acphs.edu.

REGULAR STUDENT EMPLOYMENT POSITIONS

Regular student employment positions are fulfilled by departments on campus with vacancies. These positions do not have a financial need component and therefore any student may qualify for hire. For consideration, you will need to apply for a position that you are interested in with the hiring entity.

GRANT RESEARCH POSITIONS

Grant research positions are hired by a faculty member on campus. The employees are selected by the hiring faculty member. These positions do not have a financial need component and therefore any student may qualify for hire.

RESIDENT ASSISTANT (RA)

A Resident Assistant is a trained paraprofessional who supervises those living in the residence halls. Resident Assistants provide programs in the residence halls, crisis intervention and are a great resource for the residents in the buildings. The RA’s are supervised by a Resident Director and by the Assistant Director of Residence Life.  All information about requirements or eligibility can be found at by attending an information session at the beginning of each spring semester. If interested in an RA position, please contact the Office of Residence Life.

    Each of the below forms may be downloaded in the sidebar of this page:

    I-9
    This form is used to document that each new employee (both citizen and noncitizen) hired after November 6, 1986, is authorized to work in the United States. Original identification documents must be provided. For a complete list of acceptable forms of ID see page 5 of the I-9.

    W-4
    The W-4 is the federal withholding form. This is the number of exemptions an employee claims for tax purposes. Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new W-4 each year or when your personal or financial situation changes.

    IT-2104 (for employees on Albany Campus only)
    Form IT-2104 is completed by an employee and given to the employer to instruct the employer how much New York State (and New York City or Yonkers) tax to withhold from the employee's pay.

    IT-2104 E (for employees on Albany Campus only)
    Form IT-2104E is completed by employees claiming exemption from New York State personal income tax. Qualifications for exemption re listed on the form.

    Wage Theft Prevention Form (for employees on Albany Campus only)
    This form is required for new hires, and again if there is a change in rate or position for all active employees. 

    New York Family Paid Leave (for employees on Albany Campus only)
    This form is required to complete and provide partial wage replacement to eligible employees during Paid Family Leave if eligible by NYS law.

    W-4 VT (for employees on Vermont Campus only)
    The W-4VT is the state exemption form instructing employers how much Vermont State tax to withhold from the employee's pay.

    Address Verification and Direct Deposit Form
    This form is used to verify address and bank account information for student employees and is completed annually. If you choose not to participate in direct deposit, your payroll checks will be available for pick up in the Office of Student Accounts. Payroll checks that are not picked up within a week will be mailed to the address listed on your Address Verification and Direct Deposit Form.

    Helpful Hints for Completing Student Employment Forms

    • When completing your paperwork you should not leave any lines blank. Please complete all highlighted areas. Enter a zero (0) or a dash (--) if something does not apply to you.
    • You may claim "exempt" on the federal W-4 if you will not earn enough money from all of your jobs to have a taxable income. If you choose this option, all taxes withheld would be refunded when you complete your tax returns.
    • You must complete only one of the New York State forms provided. You must complete the IT-2104E if you would like to claim "exempt" for state taxes. You must complete the IT-2104 if you are not exempt. Please do not complete both forms.
    • Participation in the direct deposit program is encouraged so that you do not need to travel to a bank to cash your payroll check. Direct deposit will also prevent delay in getting paid during breaks. You must attach a voided check or a direct deposit enrollment form from your bank to your direct deposit form as part of enrollment into the program.
    Contact Us

    Financial Aid Eligibility & Award Inquiries
    Office of Financial Aid
    O'Brien Building
    106 New Scotland Ave.
    Albany, NY 12208
    (518) 694-7256
    financial_aid@acphs.edu

    Billing & Payment Inquiries
    Office of Student Accounts
    Holland Building
    84 Holland Ave., Room B101
    Albany, NY 12208
    (518) 694-7205
    student-employment@acphs.edu