Academic Policies

Academic Policies

Exceptions to Academic Policies:  ACPHS has established its College-wide academic policies to maintain the quality of our educational programs and to ensure that all students are treated equitably. On the rare occasion that an exception to these policies is warranted, permission for the exception may be granted by the Dean.  It is expected that the student will consult with the appropriate individuals (i.e., academic or faculty advisor, registrar, program director, department chair) prior to petitioning the Dean.


Attendance Policy

Students are expected to attend all assigned classes. Courses may have attendance policies listed in their syllabus that supersede this policy. The College expects instructors to be reasonable in accommodating students whose absence from class resulted from: personal illness; family bereavement; or observance of major religious holidays or other compelling circumstances.  For all short-term absences such as one-day sickness or car troubles, etc, students are expected to communicate directly with their faculty to inquire about processes for any missed coursework. Any students with COVID-19 symptoms should not attend in-person classes.  Doctor’s notes will not be required for COVID-19 related illness. For students who are experiencing COVID-19 symptoms, you must report symptoms in the daily Share My Health screener; you will be instructed not to join in-person classes. Faculty members will be notified by the Office of Student Affairs if a student will miss an in-person lecture(s) due to COVID-19 related issues. Any falsification of COVID-19 symptoms is considered academic dishonesty; this behavior will be subject to the Academic Integrity policy. Please follow your Instructor's syllabus for attendance policies for individual courses. 

Absences Due to Athletic Events

Recognizing that regular class attendance and on-time participation in classroom assessments (i.e. exams) are critical to the success of student athletes, it is expected that athletic competition schedules will be created in a way that minimizes student absence from class and regularly scheduled class activities.  Student athletes are likewise expected to arrange their class schedules in a way that minimizes conflicts between class and contests.  When conflicts between class and competitions (not practices) are unavoidable and/or are due to scheduling beyond ACPHS control, faculty should treat the absence as excused and provide reasonable accommodation for the student athletes as indicated in their course syllabus.  On the rare occasion that accommodations are not possible, or where there is a compelling academic reason, a faculty member may deny that student athlete accommodation. If denied accommodation, the student can appeal to the Department Chair in which the course is housed to determine the possibility of providing accommodations.

Class Cancellations

Faculty shall hold classes as scheduled in accordance with college regulations.  Faculty absences caused by illness, personal responsibilities such as jury duty, professional obligations such as attendance at scholarly meetings or occasional professional service are excusable, but must be reported to the Department Chair in advance and alternate measures must be identified so that the class schedule is not interrupted.  For hybrid/blended courses or courses with synchronous online components, faculty may alter the delivery method in lieu of cancelling a regularly scheduled face-to-face or synchronous class session.  On rare occasions, instructors may be delayed or unable to attend a class due to emergency circumstances. In the event that an instructor does not appear in class and has not notified class of his/her expected arrival time, the class for that day is cancelled after 15 minutes of the scheduled start of that class.

Course Concerns Procedure

Students are encouraged to discuss concerns about grading and other academic issues with faculty according to the following sequence:

  1. Discuss with the faculty member teaching the course or section of the course. The process must be initiated within two weeks of the examination, assignment, or academic incident that is the subject of the appeal.
  2. If the concern is not resolved satisfactorily with the faculty member, consult the course coordinator.
  3. If an acceptable resolution is not achieved with the course coordinator, the student may contact the *Department Chair, who has final say.

*Should the Faculty member or the course coordinator be a Department Chair, students can appeal in writing to the Dean of the College. The Dean’s decision will be final

Long-Term Absence

Students may request up to a one-year leave of absence (i.e., current and subsequent semester) or within a semester leave (e.g., several days to a few weeks) from the College for long-term medical or other extenuating personal reasons which prevent the student from completing the semester. A student requesting a leave of absence from the College is required to provide written notice to the Vice President for Student Affairs in consultation with the student’s Triangle of Success. For leave, the request must state the reason(s) for the leave, the duration desired and supporting documentation. In some cases, the Vice President for Student Affairs may request to meet in person with the student. The Vice President for Student Affairs makes a decision on the request and communicates the decision to the student within one week of receipt of the request and disseminates approved leave decisions to the student’s Triangle of Success.

Academic Minor

An academic minor is offered by a department. It is a defined program which reflects a coherent body of knowledge in one or more disciplines. A minor requires a minimum of 18 credit hours of coursework. Unless listed otherwise in the description of the specific minor, the following apply to all minors.

  • At least half of the required credits for the minor must be at an advanced level (300 level or above) as defined by the minor.
  • Coursework for an academic minor is presented with the same intellectual rigor as that expected of courses which fulfill requirements of a major.
  • To successfully complete an academic minor, a cumulative minimum GPA of 2.0 must be achieved in courses required for the minor.
  • A minimum of 6 credits must be provided by non-required courses of the program (free electives/professional electives/bioselectives/directed electives/liberal arts electives are not considered required courses for the purposes of Minor completion.
  • A student may not minor in a subject area in which that student is also completing a major.
  • A minor cannot be completed after graduation.
  • One course (3 to 4 credits) required for the minor may be taken outside ACPHS with approval from the chair of the department which houses the minor.

All courses for the minor must be taken for a grade unless P/F is the only option."

Waiving Course Prerequisites

Waiving the prerequisite requirement(s) can only be granted if a written/electronic approval from the course coordinator is received by the Registrar office. Satisfying pre-requisites using similar courses from other academic institutions must receive prior approval of ACPHS course coordinator.  

Course Withdrawal
  • Students are allowed to drop a course within the first week of the semester without the course appearing on their transcript.
  • From the end of week 1 to the end of week 9 (or until 60% of the course is completed), students are allowed to withdraw from a course only with permission of the course instructor and the grade of a “W” will be recorded on the transcript.

Students are allowed to withdraw from a course after the 9th week of the semester (or 60% of the course is complete) only as a result of a program change or for extenuating circumstances such as a medical situation or family emergency. At the discretion of the Program Director, a grade of “W” may be assigned or the course instructor may be asked to assign a grade. Grades of “W” are not calculated into the GPA.

Criminal Background Checks

For those ACPHS degree programs that require the completion of College-supervised experiential education rotations, specific rotation sites may require a student to provide a background check prior to commencement of their rotation at that site. In such cases, ACPHS will provide appropriate instructions for students to begin a background check. Rotation sites hosting experiential education students may deny a student’s participation in the experiential program because of a negative finding, which could result in delayed graduation or in the inability to graduate from the program. Nothing contained in this policy shall limit or supersede the College’s provisions, processes or penalties established pursuant to the Student Disciplinary Code.

Dean’s List

Dean’s List standing is given to full-time students (excluding those in MS programs and those in the fourth professional year of the PharmD program) who have a semester GPA of 3.5 or greater, provided there are no other deficiencies. Students in the fourth professional year of the pharmacy program will be eligible to earn recognition in the form of Experiential Honors in place of Dean’s List recognition. Dean’s List students are informed and recognized for this honor at the end of each academic semester by the Dean.

Withdrawing from the College

A student who is withdrawing from the College must complete the College Withdrawal Form (found on the Register’s Intranet page) and submit it to  Students who withdraw from the College prior to the end of week 9, will receive grades of “W” for all registered courses in that semester.  After week 9 of the semester, students who wish to withdraw from the College must complete the College Withdrawal Form (found on the Registrar’s Intranet page) and meet with their Triangle of Success.  At the discretion of the Triangle of Success, a grade of “W” may be assigned to courses or course instructors may be asked to assign a grade.

Student Conduct Suspension and Expulsion

See Student Handbook