Student Consumer Information

• Tuition & Fees for Price of Attendance
• Financial Aid Code of Conduct

The following chart indicates the institutional refund policy for withdrawal and leave of absence from the College:

Withdrawal Date and Refund Percentage

• Before start of classes to first day of class: 100%
• After first day to before end of 10% of term: 90%
• End of 10% of term to before end of 25% of term: 50%
• End of 25% of term to end of 50% of term: 25%
• After 50% of term to end of term: 0%

Title IV Funds Policy
ACPHS uses the revised policy of Return of Title IV Funds as amended in section 484B of the Higher Education Act of 1965.

• Each student receiving Title IV assistance will have his or her financial award recalculated to adhere with federal regulations. Federal funds will be returned when required by law.
• The Return of Title IV Funds (Return) regulations dictate the statutory schedule used to determine the amount of Title IV funds (federal student aid) a student has earned as of the date he or she ceases attendance.
• The amount of Title IV program assistance earned is based on the amount of time the student spent in academic attendance; it has no relationship to the student’s incurred institutional charges.
• Up through the 60 percent point in each payment period or period of enrollment, a pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. After the 60 percent point in the payment period or period of enrollment, a student has earned 100 percent of the Title IV funds.
• The Return regulations do not prohibit a school from administering its own refund policy or complying with refund policies required by state or other outside agencies. Although an institutional, state or agency refund policy will determine the charges a student will owe after withdrawing, those policies will not affect the amount of aid the student has earned under the Return calculation.

• Student Handbook
• Drug and Alcohol Abuse Prevention Program
• Student Body Diversity
• Security and Fire Safety Report
• Title IX at ACPHS
• Voter Registration

ACPHS maintains a strict adherence to Family Educational Rights and Privacy Act of 1974 (FERPA) regulations posted on the College’s website, as well as distributes to students at the beginning of each semester and whenever a change in policy occurs.  The adherence applies to both students enrolled in classes on campus and online.

FERPA affords students the following rights with respect to their education records:

(1) The right to inspect and review your student education records within 45 days of the date when the ACPHS registrar receives a request for access. Students should submit to the registrar written requests that identify the record(s) they wish to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. ACPHS will respond to reasonable requests for explanations and interpretations of the records.

(2) The right to request an amendment of your student education records that you believe are inaccurate, misleading or otherwise in violation of your privacy rights. FERPA, however, only allows students to challenge and correct “ministerial errors” in their records, not to bring substantive claims regarding the reasons for a particular notation having been made. Students may ask ACPHS to amend a record they believe is inaccurate or identify the part of the record they want changed and specify why it is inaccurate or misleading by writing to the Registrar. If ACPHS decides not to amend the record as requested by the student, ACPHS will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

(3) The right to consent to disclosures of personally identifiable information contained in your student education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to ACPHS officials with legitimate educational interests. An ACPHS official is a person employed by ACPHS in an administrative, supervisory, academic, research or support staff position, or a person or company with whom ACPHS has contracted (such as the College’s food-service providers, bookstore, database providers, attorneys, auditors, security personnel, collection agents, or enrollment or degree verification services) and includes the National Student Clearinghouse; the New York State Board of Pharmacy and similar licensing authorities; the National Association of Boards of Pharmacy and NABP Foundation and North American Pharmacist Licensure Examination (NAPLEX); iParadigms, LLC, developers of Turnitin; a trustee of ACPHS; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another ACPHS official in performing his or her tasks. An ACPHS official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional or job responsibilities. Also, FERPA authorizes disclosure to officials of another school, school system or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled, so long as the disclosure is for purposes related to the student’s enrollment or transfer.

(4) The right to refuse to permit the designation of any or all of the following categories of personally identifiable information, hereafter “directory information,” which is not subject to the above restrictions on disclosure and may be disclosed by the College at its discretion:

• name and campus email address
• city, town or village and state or country of residence
• class, anticipated date of graduation, major field of study, including the college, division, department, or program in which the student is enrolled
• participation in officially recognized activities and sports
• weight and height of members of athletic teams
• the most recent educational institution attended, previous educational institutions attended and dates of graduation therefrom
• honors and awards received, including selection to a Dean’s List or honorary organization
• photographic, video or electronic images of students taken and maintained by ACPHS
• marital status and spouse’s name
• parents’ names and city, town or village and state or country of their residence

Any student wishing to exercise this right must inform the ACPHS registrar in writing, by completing a form available in the Registrar’s Office, within two weeks of the date this notice is received, of the categories of personally identifiable information which are not to be designated as directory information with respect to that student.

(5) The right to file a complaint with the U.S. Department of Education concerning alleged failures by ACPHS to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920
Phone: (202) 260-3887

ACPHS Students who seek “reasonable accommodation” under the Americans with Disabilities Act or Section 504 of the Rehabilitation Act are responsible for notifying the Director of Counseling and Wellness of their disability. There is an established procedure and form to complete.

In brief, the student seeking accommodation must make a formal request for reasonable accommodation. This request should be made in writing to the Director of Counseling and Wellness and should specify the nature of the accommodation being requested.

While a student can request a particular type of accommodation, the College determines how to meet a particular need. Therefore, alternative accommodations may be provided that are more cost-effective or efficient than those requested by the student seeking accommodation.

Together with the request for accommodation, the student seeking accommodation must submit documentation of disability, which will be kept on file with the director of Counseling and Wellness. Such documentation is subject to the provisions of HIPAA (Health Insurance Portability and Accountability Act) Privacy and Security Rules.

The documentation must support the accommodation request by demonstrating by competent qualified opinion that the student requesting accommodation has a physical, mental or learning impairment that substantially limits a major life activity and sets forth the nature, manner and duration of that limitation. The College reserves the right to require further evaluation.