CAMPUS REOPENING FOR EMPLOYEES
The College is reopening for employees August 3. Supervisors will work with employees to determine return to campus work schedules. Employees who are at higher risk for serious illness from COVID-19 or who are concerned about returning to work, must contact their supervisor and Human Resources. This will allow the employee, supervisor and Human Resources to discuss possible accommodations.
All employees are required to complete the online COVID-19 training. The COVID-19 training course provides employees with an overview of coronaviruses, the symptoms and risk factors associated with COVID‐19, how COVID‐19 is spread and prevention strategies. This training is administered through the CITI training program and generally takes about 2 hours. Information on accessing the COVID-19 training can be found in ADP in the Tools/References section (located under Resources).
Albany Campus: All employees returning to our Albany campus are required to have a COVID-19 diagnostic test between August 12 and August 26. We are requiring this testing be done no more than two weeks before students return to campus to ensure we are starting the semester with a "clean slate." Everyone will be required to provide documentation of their test result.
New York State residents are encouraged to get their free COVID-19 diagnostic testing done at one of the New York State testing centers. To get a testing appointment, you must complete this quick assessment. Residents will be called within 24-48 hours to set up an appointment, and test results are provided in 2-5 days. You may also contact your primary care provider to get tested, though insurance may not cover the cost of the test.
Vermont Campus: All faculty, staff and students returning to our Vermont campus are required to have an on-campus COVID-19 diagnostic test between August 28 and August 30. All faculty, staff and students will be tested on the Vermont campus and documentation will be collected through the on-campus testing process.
Students returning to the Vermont campus using public transportation (i.e., train, plane), from states on Vermont's list of states with quarantine restrictions, must follow all Vermont Department of Health quarantine guidelines.
Students from Canada will be required to quarantine for 2 weeks. Upon arrival to Vermont the student must be tested for COVID-19 and will be allowed to come to campus after confirmation of a negative test result.
DAILY HEALTH ASSESSMENT
Employees are required to complete a brief health assessment before coming to campus. This survey will be sent daily via text message or if needed, via an automated call to a landline. If an employee indicates they are experiencing symptoms, or have been exposed to COVID-19, they will not be allowed to come to campus and will be directed to contact their healthcare provider.
PERSONAL PROTECTIVE EQUIPMENT & CLEANING SUPPLIES
The College is providing masks and cleaning supplies to all employees. Initially, they will be disposable masks until washable, cloth masks come in with our ACPHS logo. Employees are not required to use the ACPHS issued mask. They may use a mask of their own choosing. Masks are required for employees everywhere on campus except when the employee is alone in their office.
The masks and cleaning supplies can be picked up at the following locations beginning August 3, Monday through Friday 9 a.m. to 2 p.m. These hours will be modified in mid-late August when additional employees return to campus.
- 84 Holland – Mailroom
- BRB – Administrative Assistant Office/Judy Meyers (secondary)
- Library – Library 201B
- O’Brien – OB 104 Reception
- Student Center – IT Support Center
- Vermont – Administration Office
Optional desktop shields or portable face shields have been delivered to offices in Albany and Vermont for those employees who requested them.
Please note a change in cleaning service on both campuses. We are asking all employees to place their garbage can outside of their office door, when they leave for the day, if they need their garbage emptied and/or trash bag replaced. Cleaning staff will clean all offices unless otherwise instructed. If you do not want your office cleaned, please place a post-it note on the outside of your office door indicating this request.
To ensure we are doing all we can to protect our employees, we sought guidance from experts and reviewed the NYS Interim Guidance for Office-Based Work that says:
Where office-based work is located in a region that is in Phases II, III, or IV, the total number of occupants is limited to no more than 50% of the maximum occupancy at any given time for a particular area as set by the certificate of occupancy. Where applicable, Responsible Parties should work with building owners/managers to maintain capacity limits.
ACPHS will remain significantly below maximum occupancy due to the nature of our campus buildings (lecture halls, labs, large gathering spaces), and the prescribed occupancy limits in these large spaces. In order to remain below the “50% of the maximum occupancy at any given time for a particular area,” such as an office suite, department supervisors will coordinate work schedules with employees. We will also be following recommendations included in the NYS guidance that include:
- prohibit use of small spaces (e.g. elevators, supply rooms, offices, vehicles) by more than one individual at a time
- encourage use of video or teleconferencing for employee meetings whenever possible to reduce the density of in-person gatherings
- hold in-person meetings in open, well-ventilated spaces and ensure that individuals maintain six feet of social distance between one another
- avoid multiple teams working in one area by staggering scheduled tasks and using signs to indicate occupied areas